T-Res is a highly flexible software application.

We understand that no two medical disciplines or programs are completely alike.  With that in mind, we begin by establishing the key configurations required by each program to get the most out of our software.   The first step has two components:

• Defining a discipline standard or elements that may be relevant to multiple programs in the same discipline.
• Defining elements relevant to the individual training program, such as the list of attending physicians or sites.

What follows is an overview of the elements we will discuss with you to ensure T-Res is optimally configured according to your program applications.

General Principles

We suggest inputting only data that you know will be used.  It is a common practice  to include too many fields, with the thought that the data may be useful at some time.  However, it is much easier to add useful fields later than it is to delete inessential ones.

Activity Forms

In our initial conversations with you, we will establish which input forms are relevant to each program. The forms are configured according to the particular activity that will be recorded.  The following is a partial list:

• Interventions: Records specific treatment activities with  a client or patient.  (Generally this form is titled, Procedure, but it could refer to any kind of therapy or treatment.)
• Patient Assessment: Records diagnostic skills.
• Academic Activities. Knowledge and skills gained through research, presentations, or other academic activities to complete a learning portfolio.
• Administration: Although used more often by practitioners, this form may be used to record activities such as scheduling.
• Reflections: Records a resident’s reflections on learning experiences and may be reviewed by directors or preceptors.  Reflection fields can be tied to individual encounters or included on a separate form to cover a period of time.
• Plans: Records a resident’s plans over a period of time.
• Clinical Activities with Multiple Patients (CAMP): Sometimes an activity includes a number of patients or clients, and it does not make sense to record each individual encounter.  Examples include a psychiatrist leading group therapy sessions or a surgeon doing ward rounds.
• CanMeds Roles for Types of Activities: CanMeds are a Canadian Royal College framework that describes the different roles a physician must be able to practice competently. These include roles defined as Communicator, Collaborator, and Technical Expert.

Choosing the Fields

Each form can have any number of logically grouped fields.  A date field and a private notes field are always included.  The latter is only visible to the person who enters the data.

The kinds of fields include:

• Date fields
• Pick lists (drop down menus)
• Multi-pick lists where more than one value can be chosen
• Short text fields
• Long text fields
• Check boxes
• Scale fields (a scale of 0-5)

The questions to consider when setting up the fields include:

• What information is needed?
• How should this information be collected?
• In what order should the fields appear?
• What label should each field have?
• What sections of the form are required?
• Which field falls within each section?

Evaluations

Activity-based evaluations can be configured based on the following questions:

• Which forms will you want to have evaluated?
• Which fields will be seen by the individual (e.g. preceptor) recording the evaluation?
• What strategy is followed for the evaluation of each form? Will all activities be evaluated?  If not, will evaluations be triggered for specific procedures, by request, or by lottery specified by probability percentages?
• Which fields will be completed on the evaluation itself?
• Which of these evaluation fields will be visible to the learner, enabling the preceptor to offer real-time feedback?

Validation

T-Res allows a teacher, preceptor, or any other supervising individual to simply validate that a resident’s field note is accurate.  The teacher can view a summary of each performed activity and confirm or invalidate each one by ticking a box.  The teacher can also add personal comments.

The configuration for this feature involves deciding which fields a program requires to appear on the validation page.

Reports

As each program can have very different activity forms, fields, or workflows, all reports in T-Res should be reviewed after your program is fully configured.  Most of our reports are designed to accommodate a broad range of training programs.

However, you may want reports specific to your program’s requirements.  We offer custom report development so that you can extract maximum value from the data that you are collecting.  For more information about custom reporting options, please contact us at your earliest convenience.